Our client aimed to perform BPR (Business Process Reengineering). In particular, the recreation of core business processes with the goal of efficient, effective, transparent, and automated procedures. More specifically, the strategic goal and objective of the organisation for the planning period of 2015-2019 was the creation of paperless collective bodies. At the same time, the organisation was dealing with different collaboration and file storage issues.
The Comidor Solution
The Comidor Platform was selected from other solutions to digitally transform the region’s services, offering an advanced collaboration hub for public sector boards. One of the most significant achievements is the automated document and report creation, that accelerates the decision-making process, and reduces paper waste, time, and costs. The platform operates in the cloud, making it easily accessible from everywhere, to everyone at any time.
1. Invitation to Meetings
Initially, the Collective Bodies Department, in cooperation with the President, creates a meeting process for a Collective Body (for example, the Financial Committee). The invitation document is automatically generated, and smart notifications are triggered by the system to invite all members to add their suggestions within a predefined time scale. All the necessary steps are done through Comidor.
Users upload multiple proposals into the meeting process (as attachments). The proposals are then available to all the invited members in a transparent, simple, and paperless way. Also, the proposals can be categorised by type, subject, rapporteur, content, and type of decision.
The Collective Bodies Department convenes paperless. During the meeting, its members use Comidor via tablets, to discuss all the proposals. At the end of the meeting, a file with all the meeting minutes is generated automatically and can be exported by the members. Other automated documents are also produced for each proposal, and for every decision ready to be shared with all the stakeholders.