Any business worth its salt will tell you that speed is of the essence, which applies to every department in the company. A way to increase efficiency when hiring and maintaining a working staff is to automate the employee onboarding process of new hires. At first, this might sound both costly and time-consuming, but the long-term benefits compensate for any initial costs. Here’s a quick overview of what can be done to automate the employee onboarding process.
1. Map the Employee Onboarding Process
The employee onboarding process is a systematic way of introducing new employees to the company, their roles, and the expectations they are expected to fulfill while working. The process is designed to provide new hires with an understanding of the company culture and establish a foundation for a successful tenure at the organization.
Before initiating any changes to your onboarding process or automating it from the beginning, make sure you first formalize and plan the current onboarding process. Pinpoint all the necessary people and roles you will need to include in this process, how they should be involved, as well as all the steps needed to complete the onboarding process.
Once a new employee is hired, you will go through an onboarding process that includes orientation and other topics. This process is designed to ensure that employees have all the skills they need to be successful on their first day, that any certifications, permits, and other documents are in place, and also that any request for feedback is communicated effectively.
Here is what an employee onboarding process flow diagram would look like in Comidor low-code automation platform.
2. Choose a Software Automation Package
Many companies don’t follow the automation approach despite being available and affordable. A wide variety of software tools provide a good number of automation features to scale up the entire onboarding process from start to finish.
The automation of the employee onboarding process can make it easier to speed up your recruiting process. Companies that automate their onboarding process, and other HR processes as well, have many benefits. They can save time and money by reducing manual work, minimizing errors, and increasing efficiency in the overall recruitment process. They can quickly alert new hires to what the company is all about and how things work during the first couple of months. Automation also contributes to the company’s overall productivity and efficiency, resulting in a better competitive position.
With advanced cutting-edge intelligent automation solutions, you can save even more time by automating the contract generation and the data transfer between systems. By using HR automation solutions with RPA and AI capabilities, documents can be generated, reviewed, and agreed upon electronically without the need for them to be printed and mailed. HR automation ensures your business is running smoothly and that you’re recruiting the best employees. From an employee perspective, it’s reassuring to see a sophisticated HR system in place.
3. Provide Orientation and Training
HR automation software usually offers many features to organize orientation. For example, training profiles, videos, and presentations can be provided on the fly. Furthermore, employees can access all of that with a single click, and they’ll be able to get acquainted with all the information they need.
Not only does this cuts down operational costs, but it also serves as a permanent reference point in case any unclear issue needs an update. The orientation can be as detailed or as simple as needed, and experienced employees can build entire modules, like wikis to explain everything about the business to the new hires. It also allows employees to move at their own convenience and pace from one stage of the onboarding and training process to another.
4. Track Employees’ Progress
Employees are the backbone of any company. Without them, a company will not be able to function properly. However, it is not easy to keep track of their progress or tell if they are working at their full potential. Luckily, there is software that can help you track employees’ progress by analyzing their performance, employee productivity, and time management. You can also use automation software to create smart and practical dashboards, control work, monitor business performance, and get a rich source of information to people and project management level.
Automating employee onboarding assists managers in setting employee goals at the beginning of the quarter, providing assessments at the end, and making the required calculations according to the standards. Feedback sessions start after a month or so of employment. Common feedback includes what the employees think about their onboarding journey and answering questions about business conduct.
Instead of the classic face-to-face meeting, an online survey form can be set up on the employee onboarding site. It helps in testing your onboarding workflows and figuring out what needs improvements and what ineffective procedures you can do without. Similarly, you can keep the things that work and optimize them properly.
We have gone over some pretty solid business principles that can be used when you decide to automate the employee onboarding process. Onboarding is very complex, so this was just a simple step-by-step guide on how successful businesses automate their HR workflow and give new hires a better understanding of an organization’s goals.
To summarize, pick an effective software that can help with providing all the necessary tools for automation. Then, apply this to the pre-onboarding stage and all the way until a new hire is comfortable in their position. It saves you energy, time, and money and makes life easier for new hires.