Job Titles (People Management)

Job Titles (People Management)

1266 554 Comidor

Job Titles

Job Titles allows users to add specific Jobs with their own code and description and then match them with specific abilities and responsibilities. Matching a person with a Job Title will give Managers the ability to add the skills of the Job Title automatically to the person’s profile, together with any other manually added Skills. A Job Title is associated with a specific Job Activity, Job Group, and these are populated automatically when a new person is added, based on the selected Job Title. Finally, Service Costs and Service Sales Costs relate to specific Job Titles. Therefore you can calculate the cost of resources in the financials of the project.

Create a new Job Title

Go to:

  1. Modules Menu Icon > People> Job Titles
  2. Click on the + Icon to add a new Job Title
  3. Add a Job Title Code, Title, Description and additional details:
    • Security Level.
    • Job Activity – you can learn how to add new Categories in Lists-Categories
    • Job Group – you can learn how to add new Categories in Lists-Categories
    • Service – the Job Title may relate to a specific Product or Service . This will give a Job Title specific Cost and Sales Cost rates for specified periods and/or projects. This field may be added later
  4. Select the desired Save option (refer to Quick Reference Guide)

Edit a Job Title

Go to:

  1. Modules Menu Icon > People> Job Titles
  2. Select the Job Title you wish to edit from the list
  3. Click the Pencil Icon to edit the information you want (all field meanings are explained in Create a Job Title section)
  4. Select the desired Save option (refer to Quick Reference Guide)

 

View and Manage a Job Title

Go to:

  1. Modules Menu Icon > People> Job Titles
  2. Select the Job Title you wish to view or manage from the list
  3. Click on Summary in the left panel to view all Job Title information
  4. Switch to Personnel to see all Personnel that are assigned to the Job title. You can see information, such as Personnel Name, Status, Specialty, Education, Functional Group, Division and Contractual Office details

Job Titles - Personnel tab

  1. Click on Tags to add a new Tag to the Job Title. The tags can be marked as private, group, internal or public. You can manage existing tags. Adding Tags to Job Titles will assist with grouping, filtering and finding them
  2. Click on Links to add a new Link between the Job Title and any other Comidor object e.g. a Project, an Event, etc
  3. Change View and Change Rights in a Job Title by clicking the Pencil Icon
    • Selecting the View Rights tab you can give access to a group that you are a member of. Select multiple groups and /or users from Allow options on the left side of the pop-up box. You can restrict specific users or groups from viewing the Job Title
    • Selecting the Change Rights tab you can give access to a group that you are a member of or select multiple groups and /or users from Allow options on the left side of the pop-up box. You can restrict specific users or groups from viewing the Job Title
  4. Click the Actions Icon to view more actions on Job Titles
    • Delete – to delete the Job Title. A pop-up confirmation box appears
    • Print – to print the current view of a Job Title. Print can be also performed from the Printer icon
    • Link with – to add a new Link between this Job Title and any other Comidor entity e.g. a Project, an Event, etc.   
    • Notify – to send a Notification to specific groups, users or external recipients via email (provided that you have already connected your email in the system)

Vacancies tab – Job Title

  1. In Vacancies you can add or manage all Vacancies that are related to this Job Title
  2. To add a new Vacancy click the + Icon
    • Fill in the Basic Info, such as the number of vacancies, the related Division and the date that this Vacancy opens. At a later stage you can add the Date Closed
    • Select the desired Save option (refer to Quick Reference Guide)
  3. In order to edit an existing Vacancy click the vacancy. Click on the Pencil Icon
    • Adjust any details you wish (as explained in the Vacancy creation)
    • Select the desired Save option (refer to Quick Reference Guide)
  4. To manage an existing Vacancy, select vacancy(-ies) and select
    • Delete – a confirmation message will appear
    • Link this Vacancy with any other Comidor object e.g. a Project, an Event, etc

Job Vacancies are also available through Modules Menu Icon > People > Recruitment> Job Vacancies.

Skills tab – Job Title

  1. Click on Skills in the left panel. You can add or manage the Skills that will be automatically matched with this Job Title
  2. To add a new Skill click on the + Icon:
    • A new form opens where you can search and find an existing Skill, select a Level (if any) and add a description
    • Select the desired Save option (refer to Quick Reference Guide)
  3. To edit an existing Skill click on the required Skill:
    • Click on the Pencil Icon to edit
    • Make adjustments as required
    • Select the desired Save option (refer to Quick Reference Guide)
  4. To manage selected Skills of any Job Title, multi-check Skills and select between:
    • Delete – to delete the selected Skills from that Job title (a confirmation box will appear)
    • Link with other Comidor entity e.g. a Project, an Event, etc

Job Titles - View

Responsibilities tab – Job Title

  1. Click on Responsibilities in the left panel to manage this Job Title’s responsibilities
  2. To add a new Job Responsibility click the + Icon
    • Fill in the Description. Attach a File to add the full description of the Job Responsibility. The File will need to have been uploaded to the Document Management System before it can be attached
    • Select the desired Save option (refer to Quick Reference Guide)
  3. To edit an existing Job Responsibility click the Job Responsibility to open it Then click on the Pencil Icon:
    • Adjust any details you wish (as explained in the Job Responsibility creation)
    • Select the desired Save option (refer to Quick Reference Guide)
  4. To manage existing Job Responsibilities select Job Responsibility(-ies) and then:
    • Delete – a confirmation message will appear
    • Link this Job Responsibility with any other Comidor object e.g. a Project, an Event, etc

Job Titles - Responsibilities

Manage multiple Job Titles

Go to:

  1. Modules Menu Icon > People> Job Titles
  2. Select the Job Title(s) you wish to manage from the list
    • Delete – to delete the selected Job Title(s). A pop-up confirmation box appears
    • Link with – to add a new Link between this Job Title(s) and any other Comidor object e.g. a Project, an Event, etc